NOTICE
NOTICE NOTICE NOTICE
THE ONLY
ACTIVITY REPORTS THAT WILL BE ACCEPTED ARE THE ON-LINE REPORTING SYSTEM, NO
EXCEPTIONS!
VFW Activity Reporting Instructions
Go to VFWMI.ORG
webpage.
Click on LOGIN,
then click on Report Entry
In the USERNAME put your Post Number (NUMBER ONLY)
In PASSWORD put Pass13 then click on Login inside the black box.
Go down to Add
Report Data and click on Program Activity, then click on the ADD box all
the way to the right.
Your Community
Service report will come up. Change the month to the month for which you are reporting
by clicking on the arrow in the month box and then fill in the "submitted by”
portion and the report will open ready to fill out.
.
FLY AMERICAN
FLAG at Post put number
in the member’s box.
FLY POW/MIA
FLAG at Post put number
in the Member’s box.
MEMBERS THAT
FLY THE AMERICAN FLAG at
home put number of member’s that fly American Flag at home in member’s box, if
higher than 10% of your total membership, proof must be given.
MEMBERS THAT
FLY POW/MIS FLAG at home
put number of member’s that fly POW/MIA Flag at home in the member’s box, again
if higher than 10% of total membership proof must be given
POW/MIA TABLE at Post put a 1 in the member’s box
Send or receive
letters or have had contact with LEGISLATORS put number of
letters/contacts that Post members have had contact with in member’s box along
with miles, hours and money spent.
DRUG
LITERATURE distributed
and/or available at Post for YOUTH put 1 in the member’s box.
SAFETY
LITERATURE distributed
and/or available at Post for YOUTH put 1 in member’s box.
DRUG
LITERATURE distributed
and/or available at Post for ADULTS put 1 in the member’s box.
SAFETY
LITERATURE distributed
and/or available at Post for ADULTS put 1 in the member’s box.
If the post or
members do any function related to drug and/or safety, make a separate report
ATTENDING
OTHER VETERAN ORGANIZATION MEETINGS put number of Post members that attended meetings and total hour
and miles traveled.
In order to ADD
MORE REPORTS, click on the green dot on the blank line and a new line will
be added. Just type in you event that you want to report. Remember to put
number of members, total hours for all members and miles.
If you are REPORTING
A DONATION OF POST PROPERTY, put in the dollar amount that you would rent
your Post for a non-member.
If you are
reporting YOUTH ACTIVITIES, put down what the activity is and then put
how many members participated, total hours, miles traveled if any and report
any money spent or value of hall etc. in the dollar column.
Before you hit
the submit button, make sure you have everything listed. It is suggested that
you PRIN A COPY of this report before you hit the submit button.
Once you have
entered everything, click the SUBMIT button.
This will take
you back to the Member Access screen and you will be able to see the report you
just entered under the Submitted Date.
Once the
Activities Director approves the report it will disappear.
If you want to
look at your approved reports, click on Show Approved and all your past
reports will come up and you can click on them and print them out if you need a
copy of the report. Your unapproved reports will only be there until they are
approved.
Reporting dates for this year will be from May 1, 2022
to April 30, 2023. Only projects completed after May 1, 2022 will be credited
for the 2022-2023 program year. Reports are due by the 10th of each month! Make sure you
fill out all information required. Money value is value of hall rental,
and value of donations etc.
A SHORT description of the project
along with hours, value, miles etc. must be given. Any reports with only
numbers will NOT be accepted!
Do NOT combine months on one
page, submit separate forms for each month! If you combine more than
one month on a report only one month will be credited.
List each project only once on the
Program Report Form. Credit will be given on the Department Community Activity
Report in each program in which credit is earned for each project reported.
DO NOT COMBINE REPORTS ON ONE LINE,
EACH REPORT HAS TO BE SUBMITTED SEPRATELY!
Send a copy of any letters to
and from elected officials only when requested!
The post receives one CS report and
one AM report for every American and POW/MIA flag flown or displayed by the
Post and post members. You will also receive one hour per flag. You can also
claim the price of the flag and also when they are replaced. If a post reports
more than 10% of their membership fly flags, they must supply proof!
Districts and County Councils
are not required to submit reports.
Please review the All-State Program
for maximum credits.
SUBMIT YOUR REPORTS ONCE PER MONTH.
REPORTS ARE DUE BY THE 10TH DAY OF EACH MONTH FOLLOWING THE ACTIVITY.
If you have any questions do not
hesitate to contact me
Bob Lutz
Activity Director Dept, of Michigan
2022-2023
Phone 586 924-4591
email activity@vfwmi.org
--------------------------
ACTIVITIES EVALUATION CHECKLIST
|
Comm Serv
|
Amer
|
Youth Act
|
Drug
|
Safety
|
Legis
|
Donations to youth organizations
|
X
|
|
X
|
|
|
|
Donations to another non-Veteran group
|
X
|
|
|
|
|
|
Gold Star Mothers
|
X
|
X
|
|
|
|
|
Donations to other Veterans groups
|
X
|
X
|
|
|
|
|
Donate to non-Veteran funeral dinner
|
X
|
|
|
|
|
|
Attending non-Veteran funeral
|
X
|
|
|
|
|
|
Military/Veterans funerals
|
X
|
X
|
|
|
|
|
Memorial service for Veteran at funeral home
|
X
|
X
|
|
|
|
|
Flag donations to youth group/school
|
X
|
X
|
X
|
|
|
|
Drug program/youth
|
X
|
|
X
|
X
|
|
|
Drug program/adults
|
X
|
|
|
X
|
|
|
Safety program/youth
|
X
|
X
|
|
X
|
|
|
Safety program/adults
|
X
|
|
|
X
|
|
|
Flying American Flag
|
X
|
X
|
|
|
|
|
Flying POW/MIA Flag
|
X
|
X
|
|
|
|
|
POW/MIA Table
|
X
|
X
|
|
|
|
|
Flag raising & other Americanism projects
|
X
|
X
|
|
|
|
|
Youth groups/school programs
|
X
|
X
|
X
|
|
|
|
Scouts
|
X
|
X
|
X
|
X
|
X
|
|
Youth sports etc.
|
X
|
X
|
|
|
|
|
National Home donations/projects
|
X
|
X
|
X
|
X
|
X
|
|
Attend National Home Michigan Day W/Colors
|
X
|
X
|
X
|
|
|
|
Scholarship Awards/youth
|
X
|
X
|
|
|
|
|
Projects to help other organizations./individuals
|
X
|
|
|
|
|
|
Projects to help other Veteran Org./Veterans
|
X
|
X
|
|
|
|
|
Marching in parades
|
X
|
X
|
X
|
|
|
|
Letters to Legislators/attending functions
|
X
|
X
|
|
|
|
X
|
Day of Challenge
|
X
|
|
X
|
|
|
|
Camp Trotter donations or work
|
X
|
X
|
X
|
X
|
X
|
|
Sending children to Camp Trotter
|
X
|
X
|
X
|
X
|
X
|
|
Recognition of Police, Fireman, EMTs
|
X
|
X
|
|
X
|
X
|
|
Attending other Veterans groups meetings
|
X
|
X
|
|
|
|
X
|
POW-MIA Remembrance
|
X
|
X
|
|
|
|
|
Operation Uplink/MAP
|
X
|
X
|
|
|
|
|
NOTE: Some projects have MONETARY limits
before they are credited.
(READ YOUR PROGRAMS FOR THIS INFORMATION).
DO NOT
PUT THE FOLLOWING ON THE COMMUNITY ACTIVITY REPORT• COMMUNITY SERVICE CREDIT IS
NOT GIVEN FOR:
Cancer
donations (Credit given by Department QM).
Hospital
donations and blood drives (Credit on Hospital Report).
Donating
the hall for a blood drive IS reportable! Hospital reports will NOT be
forwarded to the Hospital Director!
Clean up
and other projects on VFW property.
Attending
VFW meetings for Post, County Council, District, POW-
WOW,
Mid-Winter, Department Convention etc.
Saying
the Pledge of Allegiance or posting the flag at Post events/meetings.
Donating
the Post home for VFW, County Council, District meetings, Auxiliary meetings,
Cooties meetings, VFW Riders meetings etc.
Doing
fundraisers for the post such as fish fries, steak outs etc. are NOT reportable
unless the profits are going to the relief fund or for a person in need etc.
You MUST
put a description for each project along with value, hrs., number of Post
Members participating etc. Reports with no descriptions or inadequate
descriptions will not be accepted.
Reports
must be received by the 10th of the month to get credit for
that month, ex: February’s reports must be received by March 10thto
be credited for February, if received after March 10th it will
go on the March reports not February’s!
Visiting
other Posts or VFW meetings.
The
amount the IRS allows us to charge is $.14 per mile but YOU CANNOT CHARGE LABOR
PER THE IRS and value of miles will be calculated by the Director.